FMCSA Clearinghouse Starting January 6, 2020

Picture of New Haven, CT
Picture of New Haven, CT

Beginning January 6, 2020, the FMCSA Clearinghouse will be operational. “The Clearinghouse is a secure online database that will give employers, the Federal Motor Carrier Safety Administration (FMCSA), State Driver Licensing Agencies (SDLAs), and State law enforcement personnel real-time information about commercial driver’s license (CDL) and commercial learner’s permit (CLP) holders’ drug and alcohol program violations. The Clearinghouse will contain records of violations of drug and alcohol prohibitions in 49 CFR Part 382, Subpart B, including positive drug or alcohol test results and test refusals. When a driver completes the return-to-duty (RTD) process and follow-up testing plan, this information will also be recorded in the Clearinghouse.”

“The Clearinghouse rule requires FMCSA-regulated employers, Medical Review Officers (MROs), Substance Abuse Professionals (SAPs), consortia/third party administrators (C/TPAs), and other service agents to report to the Clearinghouse information related to violations of the drug and alcohol regulations in 49 Code of Federal Regulations, parts 40 and 382 by current and prospective employees.”

The Clearinghouse will also require the following (see attached query pricing plan):

Registration will open in Fall 2020. MedTrac is prepared to help our clients navigate the Clearinghouse. Once the registration is open and we will be available to assist you in registering for the Clearinghouse and administrating your account with the Clearinghouse. Please note this Clearinghouse is ONLY for employees that fall under FMCSA regulations. If your company does work for other agencies (i.e. FTA, FRA, FAA, PHMSA, USCG) or your company employees NonDOT workers, you are only required/allowed to enter data for FMCSA testing.

  • Employers will be required to query the Clearinghouse for current and prospective employees' drug and alcohol violations before permitting those employees to operate a commercial motor vehicle (CMV) on public roads.
  • Employers will be required to annually query the Clearinghouse for each driver they currently employ.

We will also be offering additional information to our clients from the FMCSA regarding the Clearinghouse, including a fact sheet, the query pricing plan, “how will you use” the clearinghouse and changes to the drug and alcohol testing forms noting that effective, January 6, 2020, drivers will need to provide their Commercial Driver’s License (CDL) number and State of Issuance instead of their SSN or Employee ID.

Please contact us to enroll in our Clearinghouse add-on services and receive a limited time discount.

For more information, please visit their website: https://clearinghouse.fmcsa.dot.gov/